Regency Park HOA
| Agenda item | Discussion/Decisions | Follow up |
| Call to order 1839 | In attendance: Sadie Adams, Lamar Alexander, Brad Copeland, Vincent Costa, Stacy Bogan, Terri Sullivan | none |
| Board member designations | Board member positions selected: President – Lamar Alexander Vice President – Stacy Bogan Secretary – Terri Sullivan Treasurer – Brad Copeland Member at large – Sadie Adams Meetings to be held 3rd Tuesday of each month, rotating locations Board of Director homes Prior HOA President still has keys | Agenda to be sent out 1 week before meeting Vincent having public areas re-keyed in the next 2 weeks |
| Lawn care | American Homes For Rent (AH4R) owns 47 homes (179 total). Several have yards not being maintained. Stacy has attempted to reach out to AH4R without success. Additional concern about leaves being managed as fall commences Power washing driveways discussed for the spring Monthly inspections will resume with letters sent out for violations. They will be initially sent to the Board of Directors for review. Violation notices will be sent out by All in One after 3 days if no objections. Decision made to have “Yard of the Month” with prize $50 VISA card. | Board of Directors to send All in One list of items for inspectors to check for. Communication to be sent out seasonally with reminders for yard management including possible citations Vincent to ask All in One Inspector to be judge. |
| All in One process | Violation letters sent out only if no email on file Warning letters sent out by mail (required by law). Will also receive email if address on file. | Email turn-around expectation from All in One 48-72 hours |
| Pool area | Areas in need of repair/follow up: Men’s bathroom shower leaking Toilets broken (wear and tear) Interior painting needed – discussed doing in the winter pre pool opening Cameras not working – Blink cameras discussed that can be remotely operated when pool is closed Sprinkler heads broken around landscaping – repair deferred Pool chairs – 8 were ordered, 6 delivered | Atlantis bid $5000 to fix shower, seeking additional bids Brad to follow up |
| Halloween | Board planning “trunk or treat” instead of trick or treat Homeowners encouraged to decorate their cars and give out candy Eblast to be send by All in One 6-8pm on Halloween night To post on entrance bulletin board | Terri making flyer for eblast |
| Newsletter | To be sent out seasonally 2 pages Advertise by email and on bulletin board Introduce new board Holiday plans House of the month Communication of plans to send out agenda for community input | Vince to send sample newsletter to board Terri to draft initial issue |
| Regency Park website | regencyparkinhiram.com | Follow up with Tyrone to continue to manage site |
| Items for next agenda | Website Newsletter “rules and citation schedule” | |
| Meeting adjourned 2101 | Next meeting Tuesday November 15th 630-830 pm at Sadie’s |
Minutes submitted by Terri Sullivan
